GENERAL TERMS AND CONDITIONS FOR BALLINROBE AGRICULTURAL SHOW.

Definition: Show means the Ballinrobe Agricultural Show, which is taking place at Ballinrobe Racecourse, Castlebar Rd, Ballinrobe on the first Sunday in September and is managed by Ballinrobe Agricultural Show Society with official address at C/O Ann O Malley, Ballinteeaun House, Ballinteeaun, Ballinrobe, Co Mayo. If you have any questions about, the practices of this site, or your dealings with this website, please contact us at ballinrobeshow@gmail.com.

These terms and conditions are provided by the Ballinrobe Agricultural Show (referred to as ‘us’, or, ‘we’ or ‘the Show’) for the information of visitors (referred to as ‘you’ or ‘your’) to our website. This website is only for use by persons who have attained the age of 18 years and over.

Please review our GDPR & Privacy Policy which also governs your visit to ballinrobeagriculturalshow.com, to understand our practices.

Show Management refers to the members of the Show Committee who have been allocated general or specific responsibility of managing the Show or different areas of the Show activities.
The use of this site indicates your acceptance of these terms and conditions. The placement of a trade stand application indicates your acceptance of these terms and conditions. 
Please read them carefully.

‘Goods’ or ‘products’ offered for sale on this website may include competition entry, trade stand application, sponsorship, passes, printed tickets (not electronic tickets), maps, catalogues, merchandise, or other related products. 
We will treat each order for ‘goods’ or ‘products’, listed on the Show website as an offer by you to purchase the ‘goods’ subject to these terms and conditions.
We may change these terms and conditions at any time without prior notice to you. Any changes will take effect on the date they are posted on this website. You will be asked to read and accept the terms and conditions each time you place an order to ensure that you are familiar with the current terms and conditions prevailing at the time you place your order.
The intention of the Show management is that all information on the website should be as accurate and up-to-date as possible. However, we cannot guarantee the reliability or the accuracy of all the information contained within its pages. All the actions taken by the user of the website are the responsibility of the individual.

Website Use and Security: You are entirely responsible for any and all activities that occur under your account which is provided by the Show. You agree to notify us immediately of any unauthorised use or any breach of security.
Payment and Price: The total price payable for the ‘goods’ will be stipulated at the time when you place your order whether or not the order has been confirmed. We are entitled to make adjustments to the price to take account of any increase in our supplier's prices, or the imposition of any taxes or duties, or if due to an error or omission (E&OE) the price published for the goods is wrong whether or not the order has been confirmed. We will inform you of the correct price and give you the opportunity to cancel the order or purchase a similar ‘product’.
We reserve the right not to supply goods and to cancel your order in the event of a pricing error or omission (E&OE).
All prices on our website are in Euro and are inclusive of VAT at the applicable rate and subject to delivery charges which are indicated at the time of placing an order.
We use Stripe Payments to provide a secure and reliable payment processing service. There are several technological layers in place to ensure the confidentiality and integrity of information. All information when in transit is encrypted (128 bits) to ensure the privacy of sensitive information. Stripe payments have been accredited with Account Information Security certification by Visa. Stripe payments are registered with the data protection Commissioner as a ‘data processor’. 

Acceptance of Order: Any email or other acknowledgement by us of receipt of an order placed by you does not constitute legal acceptance by us of your order. 
- For General Goods: Acceptance of your order and the formation of a contract take place when the goods you have ordered have been dispatched to you, unless we have notified you that we do not accept your order or you have cancelled it in accordance with our cancellation policy.
- For Trade Stand Applications: Acceptance of your order and the formation of a contract takes place when the Trade Stand Application you have ordered has been reviewed, acceptance confirmed and a trade stand allocated to you, unless we have notified you that we do not accept your order or you have cancelled it in accordance with our cancellation policy.
- For Competition Entries: Acceptance of your order and the formation of a contract takes place when the Competition Entry you have ordered has been reviewed, acceptance confirmed and an entry number allocated to you, unless we have notified you that we do not accept your order or you have cancelled it in accordance with our cancellation policy.

Payment Methods: We accept most major credit and debit cards including Visa,Visa Debit, MasterCard, American Express Revolut, Apple Pay and more. When ordering you must provide us with your exact billing address and telephone number, matching the address and phone number your credit card bank has on file for you. Incorrect information will cause a delay in processing your order. Your order will only be processed once authorization of your credit card has been properly received. You may also pay by Direct Bank Transfer, Cheque, Bank Draft or over the phone card payments can be transacted although we cannot dispatch the goods, competition entry or trade stand allocation approval until payment has been cleared which can take 48 hours or more subject to your bank. 
Access to the Show website: We will do our utmost to ensure that availability of the website will be uninterrupted and that transmissions will be error-free. However, due to the nature of the Internet, this cannot be guaranteed. Also, your access to the website may also be occasionally suspended or restricted to allow for repairs, maintenance, or the introduction of new facilities or services. We will attempt to limit the frequency and duration of any such suspension or restriction.

Complaints: We value our customer’s satisfaction very highly. If you have any Complaints or Grievances regarding your order please email our customer support team at the Show contact details by email or phone and ask to speak with a person from Show management if available at that time.

Intellectual Property: You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all materials and/or content made available as part of your use of this website shall remain at all times vested in us or our licensors. You are permitted to use this material only as expressly authorised by us or our licensors. You acknowledge and agree that the material and content contained within this website is made available for your personal non-commercial use only and that you may only download such material and content for the purpose of using this website. You further acknowledge that any other use of the material and content of this website is strictly prohibited and you agree not to assist or facilitate any third party to copy, reproduce, transmit, publish, display, distribute, commercially exploit or create derivative works of such material and content. All brand names, logos and trademarks are property of the respective owners.

Miscellaneous Provisions: 
You will have the right to:
- Competition entry once we have reviewed and verified your exhibitor details meet with the rules and regulations and we have received your payment in full. 
- Trade stand entry once we have reviewed and verified your trade application meets with terms and conditions set out below and we have received your payment in full.
- Own the goods once we have received your payment in full. 
We will issue you with an invoice by email once we have accepted your competition entry, trade stand application or dispatched the goods to you. Failure by us to enforce any of these terms and conditions (T&Cs) will not affect our right to enforce the rest of these terms and conditions. 
We have selected our consumer products on the basis that they will be used for domestic use only, if you are planning to use them for business purposes please ensure that you are covered by the appropriate insurance. Where you decide to use the products in the course of a business, we exclude (to the fullest extent permitted by law) those warranties and conditions relating to fitness for a particular purpose. Our maximum liability to business users arising out of or in conjunction with the products shall be limited to the placement value of the product in question (except; in the case of death or personal injury caused by our negligence or in respect of fraud). In relation to business users, we do not accept liability for the fitness of goods for business purposes, nor do we accept liability for loss of use of the item or any loss over and above the cost of the item in the event of a claim for breach of warranty or condition.
You may not assign or subcontract any of your rights or obligations under these terms and conditions or any related reservation for products to any third party unless agreed upon in writing with us.
If any part of these terms and conditions is held by any competent authority to be invalid or unenforceable in whole or in part, the validity or enforceability of the other parts of these terms and conditions shall not be affected.
These terms and conditions supersede all prior representations, understandings and agreements between you and the Show relating to the use of this website (including the order for goods or products) and sets out the entire agreement and understanding between you and the Show for your use of this website.

COMPETITION ENTRY TERMS AND CONDITIONS
RULES GOVERNING EXHIBITS & INSTRUCTIONS TO EXHIBITORS FOR THE SHOW
1. The primary objective of the Show is the improvement of Agriculture and Livestock in all competition categories.
2. All entries / animal stock must be bona fide property of the exhibitor.
3. An entry / animal stock must be in one’s ownership on the day of entry.
4. Pens will not be provided for exhibits in all cattle classes. Bulls exhibited at the Show must be secured by a ring in the nose, with a strong rope or chain attached. The Show shall have to order the removal of any animal that they consider to be dangerous and shall not be responsible for any injury or damage caused by such animals.
5. With regard to cattle where “pure-bred” stock is mentioned, it is understood that the stock exhibited must be entered in or eligible for entry in the particular Herd Book. In the case of bulls, the date must be stated on entry form. This information will be verified by the relevant breed society or official organisation.
6. In all classes for heifers, a heifer is classified as a heifer until she has a calf.
7. All entries / animals must be shown at owner’s risk. The Show will not be accountable for any accident, damage or loss of exhibit. It is advisable for the exhibitor to have insurance on his/her entry / animal.
8. In the interest of safety, the Show will reserve the right to refuse entry or have an entry / animal(s) removed from the Showgrounds during the course of the Show.
9. Exhibitors are to understand that, although every reasonable precaution will be taken to ensure the safety and welfare of the animals and all other Exhibits, the Show will not be responsible for loss or accident of any kind that may occur. Neither will the Society be accountable for any accident that may occur to any persons attending the Show, whether as a visitor, Exhibitor or otherwise.
10. Horticultural Produce must have been grown on the exhibitor’s land, and a declaration to the effect, signed by two respectable householders living in the immediate locality and approved by the Show, may be required from each prize-winner before prizes are paid.
11. All entries, stock, poultry, produce, etc. must be in the Show before 10am on the morning of the Show.
12. Prizes will be awarded in all classes except Pedigree Classes where there is sufficient merit, Judges will be distinctly instructed to withhold a prize where sufficient merit does not exist. Unless 3 entries are received no 2nd prize will be awarded, unless 5 entries are received no 3rd prize will be awarded in any other class in the horse and cattle section. In other sections, no 2nd prize unless there are 4 entries and no 3rd prize unless there are 6 entries.
13. Any Steward (if Exhibitor) who enters the space in which the adjudication is proceeding while his animal is being judged, may be disqualified from receiving a Prize.
14. The Judge’s decision is final.
15. All prizes disallowed or not awarded shall lapse to the Show.
16. Objections – All objections to the decision of the Judges must be lodged with the Secretary, in writing, accompanied by a fee of €50 for outdoor competitions - €20 for indoor competitions.
17. Entries – All descriptions of stock as to age and breed, must be stated when completing entry forms. This is a must especially in respect of qualifiers. Entry forms will not be accepted if incomplete.
18. Entries will not be acceptable unless accompanied by the requisite entry fee.
19. Strictly no refund of entry money once entries have been catalogued.
20. In cases it shall be proved to the satisfaction of the Show that the owner or any person in this employment or under his control has been guilty of any violation of the rules or regulations, has made a false statement in the certificate of entry, or has secured an unfair advantage, the exhibitor shall forfeit all prizes awarded to him/her at the Show, together with all fees paid by him/her and shall be liable to be excluded from competing at this or any future event of the Show.
21. The Show shall reserve the right of declining or returning any exhibit without incurring any liability. In the event of the Show being unable to accept any entry, notice will be given within six days after the final closing of the entries. The fees lodges will be refunded.
22. No refund of entry fees in any class, including Jumping Competition, will be made in the case of entries, which are not sent forward for completion, or which are disqualified from competition for failure to comply with regulations.
23. Judges, or their family members, must not exhibit in sections in which they are judging.
24. Offending persons may be asked to leave, by the chief steward.
25. If an exhibitor gives a judge hassle, he may be disqualified.
26. Only one handler per animal will be allowed in the ring.
27. Judges names will not be disclosed prior to the show.
28. Exhibits may not be removed from the showgrounds before 3pm. Failure to comply may result in loss of prize money.
29. Cup Award – Rosettes in Purple and Yellow. Prize Colours: - 1st - Red, 2nd - Blue, 3rd- Yellow.
30. The award of a Rosette or Prize Card does not imply that the entry is entitled to prize money.
31. All exhibits must bear their official labels/cards otherwise they will be refused by the stewards.
32. In the Livestock Section – any class for which only one entry is received will be cancelled.
33. Cattle will be unloaded/loaded in specially designated areas by their handler in the interest of safety.
34. All animals must conform to current regulations. 
Important Notice: (NB) Anyone found interfering with any exhibit or disarranging any display will be asked to leave the grounds.
Special Notice: The Show will not be responsible for any loss, damage, and accident or otherwise which may occur to any Exhibitor, Exhibit, Visitor, or Vehicle at the Show. 
The Show is run under the Rules and Regulation of the Irish Shows Association of Ireland.
SHOWS AND SALES INFORMATION OF LIVESTOCK EXHIBITORS
The requirements set out below are intended to protect the health of animals at Shows and Sales. To minimise the risk of exposure to diseases exhibitors should: 
1. Comply with all regulations issued by the Department of Agriculture
2. Move animals direct from farm to show site.
3. Disinfect the vehicle used to transport animals before and after use.
4. Ensure that the required documentation which should accompany the animals is in order before the date of the show, and contact the local District Veterinary Office when deciding to exhibit at any show.
5. Compliance certs can be downloaded from the Department of Agriculture website

TRADE STAND EXHIBITOR TERMS & CONDITIONS
This trade exhibitor terms and conditions forms part of the agreement between a trade stand exhibitor (hereafter identified as “You”, “Trade Stand” or “Exhibitor”) and the Show and collectively as the “parties”, regarding the purchase and sale, respectively, of a trade stand space at the Show.

Trade Stand Applications: All applications for the Show should be submitted by the closing deadline of August 25th.
Application/Acceptance: Applications for Trade Stand space must be made through the official application process. The application must be fully completed, and the Exhibitor must agree to accept the relevant terms and conditions.
The submission of your application is NOT a guarantee of your participation at the Show. The Trade Stand team will ONLY communicate your successful application once processed and approved. This will be confirmed to you by email as soon as practically possible. Unsuccessful applications will be informed by email. In the event your application is not successful your payment will be returned, but a refund for any other reasons will not be considered. Submission of application does not ensure allocation of trade space. Show management reserves the right in its absolute discretion to reject an application for exhibition space, to reduce trade stand allocation, withdraw permission or close down an exhibition stand. The Exhibitor accepts that in applying for a stand allocation, he/she accepts that the Show will not be responsible for any loss of profit, consequential loss or any loss whatsoever arising by reason of their participation at the Show. Exhibitors must obey all the rules of the Show and obey any instruction from authorised personnel, before, during and after the show. Any disputes arising out of the conditions laid out by the Show, between exhibitors or between the Show management and exhibitors, shall be resolved at the absolute discretion of the Show. Verbal or physical abuse towards Show Staff will not be tolerated under any circumstances.
Breach: Any breach of these terms and conditions by the Exhibitor shall, without prejudice to any other remedy available, entitle Show management to cancel the agreement with the Exhibitor and remove or request the immediate removal of the Exhibitor and its property from the Show site.
Catalogue: The Show Management shall not accept responsibility for the content, errors or omissions in the catalogue.
Changes or Cancellations: The Show Management reserves the right, at its reasonable discretion (which shall reference to weather forecasts and ground conditions) to postpone or cancel the Show, make amendments to the parameters of the site or the stand space and/or amend the planned times as set out above. The Show will not be responsible to any exhibitor or person for loss of profit or any consequential loss arising out of the cancellation of the event. The Show shall not be liable for any failure to perform its obligations pursuant to these terms as a result of flooding, fire, lightning, high winds, explosion, drought, ground conditions, act of God, act of terrorism, war, rebellion, sabotage, strike, disease or any other event outside reasonable control of the Show management. The Show recommends that insurance cancellation cover be considered by the Exhibitor.
Closure of Stands and Exiting: The Exhibitor shall not commence closing down its stand until 4pm on the day(s) of the Show.
Exhibitor means any person or body who/which has entered into an agreement with the Show Management for a trade stand at the Show.
Fee means the fee specified in the Application and payable to the Show by the Show personnel.
Stand Space means the trade stand space on Site allocated to the Exhibitor by the Show personnel.
Show Management refers to the members of the Show Committee which have been allocated general or specific responsibility of managing the Show or different areas of the Show activities.
Documents: Insurance, Fire Certificate, and indemnity form must all be provided.
Entry of Stand Equipment & Business Times: Access is available from 8am. All heavy equipment MUST be on exhibition stand by 10am on Show day. All access to the Show site will cease from 6pm. (NO EXCEPTIONS). DUE TO SAFETY & SECURITY CONSIDERATION, NO REQUEST TO BRING IN STAND EQUIPMENT ON SHOW DAY WILL BE ENTERTAINED, IRRESPECTFUL OF THE CIRCUMSTANCES. 
Children are not permitted on Show grounds except on Show Day. 
The Trade Stand areas will be a PEDESTRIAN TRAFFIC ONLY AREA after 10am on Show Days. The Exhibitor shall ensure that their stand is attended and open for business by 11am of the day of the Show. Failing that, the chairman of the trade stand section shall be entitled to reallocate the stand space, with no refund of fees. All trade stands must be open for business from 11am to 4pm on Show day. Stands must be completely dismantled and removed no later than 6pm. Security is the responsibility of the exhibitor. Non-compliance of this exit time will carry financial penalties.
Fees:The Exhibitor must pay the required full fees with the initial application. The Exhibitor shall remain liable for the fee if the Exhibitor cancels after application. Cancellation of space is non-refundable and non-transferable. Bank charges will apply if currency other than the Euro is used. Standard fees incurred by the Show will be charged for regular foreign currency. Other options will carry higher charges. 
Fundraising, Collection, Etc.: The Exhibitor shall not hold raffles or collections for contributions to its funds without prior written consent of the Show management and in accordance with all applicable laws and regulation. Should an Exhibitor be found ‘hosting’ a fundraiser without prior written consent of the Show Management – The Show reserves the right to close down the entire exhibition stand on the spot for the duration of the Show without refunding the cost of stand or loss of earnings, the exhibitor may also be refused entry to exhibit at any further events managed by the Show.
Generators: No power is provided to outdoor trade stands. Exhibitors using generators must ensure that no petrol generators are to be used and safety precautions must be adhered to.
Insurance: Public Liability - All Exhibitors must have insurance policies in respect of public liability, with minimum of €2.6 million limit of indemnity, any one incident. A letter from their insurance company confirming their public liability cover and indemnities must be provided.
The Exhibitor must ensure that confirmation of their current insurance policy accompanies their Trade Stand application. Under no circumstances will any Exhibitor be admitted to the show grounds without production of this evidence of insurance.
Indemnity: The Exhibitor indemnifies the Show and agents against all and any liabilities, losses, costs or expense caused, directly or indirectly, as a result of any actions or claim by any person of any breach by the Exhibitor of these terms or by act of negligence of the Exhibitor, its employees, directors, agents, sub-contractors or other persons authorised by the Exhibitor. Confirmation letter must be specifically extended to indemnity the Show, the Irish Shows Association and Site Owners, against any claims losses, damages or injuries that may arise for the durations of the Show and including the 10 day period before and after the event which may be required for the setting up and clearing away of exhibitor from the show grounds. Agreement with our terms and conditions also confirms indemnity to the above.
Limits on Liability: Whilst the Show Management will provide General Security for the overall site area, each Exhibitor is responsible for the security of their own exhibition and stand area. The Show will not be responsible for any loss or damage arising from any source whatsoever. The Exhibitor is advised to make adequate arrangements for protection of their exhibits. Each exhibitor should have adequate insurance cover in respect of such damage or loss. The Show Management accepts no liability for damage to property, personal injury, death or other loss caused to the Exhibitor or its authorised persons. In particular exhibitors with machinery which could cause injury when in motion or otherwise are required to have adequate safeguards in place to protect the public and especially children.
Litter: The Exhibitor shall ensure that their Stand Space is tidy at all times and be responsible for proper disposal of any litter. The Exhibitor shall leave their Stand Space completely clear of litter, please use bins provided. The Exhibitor shall restore their stand space to its original condition. The Exhibitor shall become liable to pay a fine of €200 for breach of these litter clauses. We suggest you take a picture of your stand before vacating the area.
Regulations and Health & Safety: The Exhibitor shall comply with all current regulations, including Safety, Health and Welfare Act and the guidance issued by the Health and Safety Authority in relation to it. The Exhibitor shall comply with all directions of the site Safety Officer. All Exhibitors will be responsible for preparing and implementing their own Health and Safety Statement, Emergency Plans & Procedures, Crowd Management Plan, Fire and responsibilities that are necessary for a company exhibiting at a public event. Extreme caution must be practised at all times – especially in the livestock area.
Sales & Advertising: Only within the exhibitor allocated stand area should they sell, offer for sale or advertise their goods/services, including the distribution of leaflets, unless extra advertising space is purchased. Level of business transacted is the sole responsibility of the trader. Branding by the Exhibitor should be in keeping with the style of the Show.
Site: Whilst every effort will be made to accommodate exhibitor space requirements, final allocation and location of exhibition space will be at the discretion of the Show Management. The Exhibitor shall report to the check in office and the trade stand supervisor on arrival to be shown the precise location of Stand Space. No cars, trucks or vans may be parked in the exhibition area during the show, unless it is within their stand area. Vehicles must be parked in official car park.
Trade Stand Space: The Exhibitor shall ensure that all marquees, ropes, signs and other equipment are kept within the Stand Space at all times. The Exhibitor is not permitted to sub-let, transfer or share a Stand Space. Any activities that could infringe on the rights of other exhibitors must be avoided. The Exhibitor shall ensure that no damage is caused to the Site, within the Stand Space. Bark mulch, gravel etc. can only be used if an underlay is firstly placed on the ground. Immediately after the Show, all mulch, gravel etc. must be cleared from the site and disposed of offsite by the exhibitor. 
Trading and Selling of Goods: The Show will not entertain the trading of goods and services that have not been declared on the official Trade Stand application. Trading and selling goods which may cause harm/issue is strictly forbidden, e.g. pellet guns, knives, balloons, water pistols, etc. Failure to abide by these Terms & Conditions will result in the goods being seized/impounded and the trader in question will be required to leave the Show grounds, Show Management will not entertain any claim for refund/rebate of trading fees or associated costs should this situation arise.
Full Documentation: No application will be processed without all the necessary documentation and information (including insurance & indemnity forms) being forwarded before closing date, August 25th.
SUBMISSION OF APPLICATION DOES NOT GUARANTEE ALLOCATION OF SPACE.